PRESIDENT The President will schedule and arrange all Mothers’ Club events by June 1. She will submit completed Event Forms for all planned events to the school receptionist by August 1, or sooner. The President will work with the President Elect during the summer to organize all Board Member folders. The President will arrange the first Mothers’ Club mailing during the summer to all members with the help of the board. The President and executive board members will arrange and approve a budget in July, and a board meeting in August. The President will arrange, organize and preside at all monthly Mothers’ Club meetings and special meetings. The President attends all Mothers’ Club events and activities. The President will provide a monthly article for the newsletter. The President acts as spokesperson at Mothers’ Club and school events. She is the liaison to the Principal and the President of UDJ. The President is a member of the nominating committee, unless she is running for an executive board position. VICE PRESIDENT/PRESIDENT ELECT Mentoring Program The Mentoring Program is organized during the summer. Ask for volunteers to contact new moms. Calls need to be made before the second week in August. Summer Activities Meet with President in early summer to help coordinate everything from volunteers to agendas. Plan the budget. Help prepare folders for Mothers’ Club Board Members. Collect and organize all reports from previous year’s functions. Meet with Executive Board Members. School Year Attend All Meetings. Fulfill President’s duties in her absence. Work with the President on a daily/weekly basis, whatever is required – be her righthand woman! Review and approve financial records. Coordinate refreshments each month. Chair Nomination Committee Collect, review, and file all reports. TREASURER The Mothers’ Club Treasurer has several basic job responsibilities in addition to working with the Financial Secretary and the Executive Board. Establish a working budget for the school year with the other Executive Board Members. Reimburse all authorized expenditures incurred on behalf of the Mothers’ Club. Make sure that event chairs have the funds they need to directly pay major vendors, prior to events if possible. Prepare monthly financial statements and present same at the Mothers’ Club meetings. Prepare monthly bank account reconciliations. Any other special jobs/financial reviews as requested. FINANCIAL SECRETARY The Mothers’ Club Financial Secretary has two main job responsibilities in addition to working with the Treasurer Collect the annual membership dues for the school year. Deposit all funds collected during the year from the event chairs and forward this information to the Treasurer. Annual Dues Once the dues have been established for the year, the Financial Secretary drafts a letter to all school families that will be included in the first Mothers’ Club mailing for the year. During the year the Financial Secretary would follow up with newsletter notices and announcements at Mothers’ Club meetings to encourage increased participation. Deposits The Financial Secretary is responsible for collecting all event monies from the individual chairs and depositing them into the bank account. All checks received must be stamped for deposit only, and an adding machine tape of the individual checks should be prepared and attached to the bank deposit ticket. CORRESPONDING SECRETARY Monthly Newsletter The Corresponding Secretary should have basic computer skills, wherein she can send and receive emails, including attachments. At times, she may be asked to create and/or edit articles for others. The Corresponding Secretary is to notify Mothers’ Club members who are chairing an event to prepare an article for the Newsletter on a timely basis Correspondence The Corresponding Secretary is to conduct correspondence as the President and Board direct. She will read correspondence received at our Mothers’ Club Meeting. As directed, she will send cards, flowers and/or gifts on behalf of the Mothers’ Club. RECORDING SECRETARY The main function of the Recording Secretary is to take minutes at each monthly board meeting. She will then distribute them, in a timely manner, to all board members. The Recording Secretary may be required to send a monthly mailing consisting of the President’s letter and agenda for the following meeting. This should be mailed approximately one week prior to our next meeting.